Documents to submit

1. First time receiving

2. Students

3. Person, who is employed to perform a specific task on ship

4. Repeatedly receiving

5. Lost, stolen,  robed, destroyed or cancelled

1. Seaman's discharge book (First time receiving)

Seafarer to the Registry of Seamen presents the originals of the following documents:

• Latvian citizen’s or non-citizen’s passport; or a foreigner’s travel document and a permanent residence permit issued by the Office of Citizenship and Migration Affairs; or a travel document issued by the Republic of Latvia with a permanent residence permit issued by the Office of Citizenship and Migration Affairs for a person who has been granted refugee or stateless person status, or a person who has been granted alternative status;

 and submit the following documents:

• reference from employer;
• certificate of competency;
• Certificate of proficiency – Basic Safety Training (if there is no valid STCW certificate of competency).

2. Seaman's book (for students)

Student to the Registry of Seamen presents the originals of the following documents:

• Latvian citizen’s or non-citizen’s passport; or a foreigner’s travel document and a permanent residence permit issued by the Office of Citizenship and Migration Affairs; or a travel document issued by the Republic of Latvia with a permanent residence permit issued by the Office of Citizenship and Migration Affairs for a person who has been granted refugee or stateless person status, or a person who has been granted alternative status;

and submit the following documents:

• reference from educational institution;
• Certificate of proficiency – Basic Safety Training.

3. Seaman's discharge book for person who is employed to perform specific task on ship

E.g. ship repairman, member of the service personnel on a passenger ship, employee of the shipping company. 

To receive or exchange a seaman’s discharge book a seaman, who is employed to perform a specific task on a ship to the Registry of Seamen presents the originals of the following documents:

• Latvian citizen’s or non-citizen’s passport; or a foreigner’s travel document and a permanent residence permit issued by the Office of Citizenship and Migration Affairs; or a travel document issued by the Republic of Latvia with a permanent residence permit issued by the Office of Citizenship and Migration Affairs for a person who has been granted refugee or stateless person status, or a person who has been granted alternative status;

and submits the following documents:

• reference from employer;
• Certificate of proficiency – Basic Safety Training ;
• seaman’s discharge book, which has reached its expiry date or which the seafarer wishes to exchange;

4. Seaman's discharge book exchange

Seafarer to the Registry of Seamen presents the originals of the following documents:

• Latvian citizen’s or non-citizen’s passport; or a foreigner’s travel document and a permanent residence permit issued by the Office of Citizenship and Migration Affairs; or a travel document issued by the Republic of Latvia with a permanent residence permit issued by the Office of Citizenship and Migration Affairs for a person who has been granted refugee or stateless person status, or a person who has been granted alternative status;

and submit the following documents:

• reference from employer;
• certificate of competency/proficiency;
• Certificate of proficiency – Basic Safety Training (if there is no valid STCW certificate of competency);
• seaman’s discharge book, which has reached its expiry date or which the seafarer wishes to exchange .

5. Lost, stolen, robbed, destroyed or cancelled Seaman's discharge book

Seafarer to the Registry of Seamen presents the originals of the following documents:

• Latvian citizen’s or non-citizen’s passport; or a foreigner’s travel document and a permanent residence permit issued by the Office of Citizenship and Migration Affairs; or a travel document issued by the Republic of Latvia with a permanent residence permit issued by the Office of Citizenship and Migration Affairs for a person who has been granted refugee or stateless person status, or a person who has been granted alternative status;

and submit the following documents:

• reference from employer or reference from educational institution;
• certificate of competency/proficiency;
• Certificate of proficiency – Basic Safety Training (if there is no valid STCW certificate of competency);
• seafarer’s written explanation of the circumstances regarding the loss, stealing, robbing or destruction of the seaman’s book;
• response of the State Police to the person’s submission (in cases, where the seaman’s discharge book was stolen or robbed).