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About Maritime Administration of Latvia

Maritime Administration of Latvia (hereinafter–MAL) was established in 1994 as a non-profit organization on the basis of Captain General of Latvian Ports. MAL consists of Latvian Hydrographic Service, Latvian Ship Register, Latvian Seamen’s Registry, Maritime Safety Department.

MAL is a state limited liability company supervised by the Ministry of Transport that fulfills functions according to the Law on Maritime Administration and Maritime Safety.

The Maritime Administration shall operate in accordance with the Statutes.
The holder of State capital shares shall be the Ministry of Transport.
All capital shares (100%) of the Maritime Administration are owned by the Latvian State.
The Maritime Administration has no holding in other capital companies.

Activities of Maritime Administration of Latvia according to the Law on Maritime Administration and Maritime Safety.

  1. register ships and ship mortgages and issue documents related thereto;
  2. maintain databases of the Ship Register;
  3. monitor the conformity of ships included in the Ship Register to safety and environmental protection requirements, including:
  4.  perform inspections of ships;
  5.  issue certificates for ships;
  6. approve shipbuilding and modernisation projects, documentation regarding the stability of a ship, shipboard marine pollution emergency plan, ship’s manuals and other documentation of the ship, as well as issue and register ship’s logbooks;
  7. control implementation of the requirements specified in the International Management Code for the Safe Operation of Ships and for Pollution Prevention (hereinafter – the ISM Code) on ships included in the Ship Register;
  8. issue a permit for trials of emission reduction technologies for ships included in the Ship Register;
  9. perform the obligations of administration referred to in Regulation (EU) No 1257/2013 of the European Parliament and of the Council of 20 November 2013 on ship recycling and amending Regulation (EC) No 1013/2006 and Directive 2009/16/EC;
  10. perform tonnage measurements of ships included in the Ship Register and issue documents attesting the tonnage;
  11. supervise operation of classification societies (recognised organizations);
  12. issue conformity certificate to merchants who perform inspections of ship safety equipment;
  13. issue conformity certificate to merchants which perform the building, designing, modernisation or repair of ships;
  14. assign the unique code of the manufacturer to a natural or legal person which manufactures recreational crafts or personal watercrafts in Latvia;
  15. perform port State control;
  16. supervise meeting the requirements of safe loading of bulk cargo ships on board the ships and terminals, as well as perform conformity inspections of bulk cargo terminals;
  17. control handling of dangerous and polluting cargoes in ports within the ship-to-shore interface;
  18. control how the procedures for reporting on dangerous and polluting ship cargoes are complied with in Latvian waters;
  19. control how the procedures for reporting on passengers on board the ships are complied with in Latvian waters;
  20. in accordance with the delegation contract entered into in accordance with Section 5, Clause 6.1 of this Law, perform the functions of the keeper of the International Freight Logistics and Port Information System (SKLOIS), including ensure its compatibility with the European Union Maritime Information and Exchange System (hereinafter – the SafeSeaNet system);
  21. in co-operation with the Coast Guard, co-ordinate the development and use of the Automatic Identification System (AIS);
  22. in cooperation with the Coast Guard, ensure the operation of the Long-range Identification and Tracking (LRIT) system;
  23. supervise the development and operation of lighthouses, buoys and other technical aids to navigation necessary for the safety of navigation (hereinafter – the technical aids to navigation), and also system thereof in Latvian waters;
  24. control and carry out depth surveys, as well as hydrographic surveys and research in Latvian waters;
  25. acquire, compile, and maintain geospatial data and basic data on Latvian waters (sea and ports) (hereinafter – the marine geospatial information) in conformity with the laws and regulations regarding the geospatial information;
  26. organise the preparation, printing, and distribution of navigation publications;
  27. publish and distribute navigation warnings and notices and also perform the responsibilities of a national coordinator for the analysis and notification of maritime safety information;
  28. coordinate ship to ship cargo operations in Latvian waters from the perspective of maritime safety;
  29. coordinate the raising of sunken property in Latvian waters from the perspective of maritime safety;
  30. agree upon the documentation of construction projects for port hydrotechnical, heat energy, gas, and other separately non-classified engineering structures (including explanatory memorandum and construction project in minimum composition) from the perspective of maritime safety, if the construction is intended in a port territory, and provide an opinion on the readiness of an engineering structure for use, if it is located in a port territory;
  31. assess, in conformity with the Marine Environment Protection and Management Law and from the perspective of maritime safety, the draft Cabinet Order drawn up by the responsible ministry regarding determination of a certain territory in the sea (permit or licence area in the sea) in order to arrange marine cable line of electronic communications, cable line of electronic networks, submarine electric transmission cable line, and submarine pipeline, including gas pipeline, oil, and oil product pipeline in the sea waters of Latvia;
  32. agree upon, from the perspective of the maritime safety, the construction of structures (artificial islands, structures and facilities, including platforms and facilities necessary for energy production) in internal waters of Latvia, territorial sea and exclusive economic zone as it is laid down in conformity with the Marine Environment Protection and Management Law and the Construction Law;
  33. harmonise port regulations from the perspective of maritime safety and security of ships, ports, and port facilities and control compliance therewith;
  34. control, from the perspective of the maritime safety, how the obligations laid down in the laws and regulations regarding the safe operation and handling of containers in ports and the requirements laid down in the laws and regulations for verified gross mass of containers are complied with;
  35. on the basis of the opinion on the environment risk provided by the Ministry of Environmental Protection and Regional Development in co-operation with the Latvian Institute of Aquatic Ecology, grant the exemptions referred to in Regulation A-4 of Annex to the International Convention for the Control and Management of Ships’ Ballast Water and Sediments, 2004;
  36. coordinate and perform in co-operation with other competent authorities the implementation and supervision of security requirements for ships, shipping companies, ports, and port facilities;
  37. certifies recognised security organizations and supervise the operation thereof;
  38. approve the conformity of training programmes for security personnel of ships, shipping companies, ports, and port facilities with the security requirements for ships, shipping companies, ports, and port facilities;
  39. coordinate the conformity of professional training programmes and training courses of seafarers with international legal acts and supervise the implementation of such programmes;
  40. organise the examinations of seafarer qualifications and issue professional qualification attesting documents for work on ships;
  41. issue certificates to pilots, as well as supervise pilot training and qualification examinations;
  42. issue certificates to operators of the vessel traffic services (VTS), as well as supervise training and qualification examinations of operators of the vessel traffic services (VTS);
  43. maintain a seafarer certification database;
  44. draw up, issue, exchange, seize, cancel, and recognise as invalid Seaman’s Discharge Books and perform the accounting thereof;
  45. assess the conformity of professional qualification of seafarers, if a report has been received that a seafarer certified in Latvia fails to fulfil the professional duties thereof;
  46. issue certificates to seafarer professional training instructors and seafarer professional qualification evaluators which certify their conformity to the requirements specified in the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended (hereinafter – the STCW Convention);
  47. issue special permits (licences) to merchants which provide recruitment and placement services in manning the ship’s crew and supervise the conformity of such merchants to the requirements laid down in the STCW Convention, and International Labour Organization Conventions;
  48. recognise medical practitioners who are entitled to provide an opinion on the medical fitness of seafarers for work on ships in conformity with the requirements laid down in the STCW Convention (hereinafter – the medical practitioner of seafarers);
  49. participate in the work of the International Maritime Organization, Helsinki Commission, International Hydrographic Organization, International Labour Organization and other international organizations;
  50. prepare proposals for the development of draft laws and regulations.

Board of MAL consists of two Board members: Chairman of the Board Jānis Krastiņš and Member of the Board Edgars Gļaņenko.

Mr. Jānis Krastiņš

Jānis Krastiņš worked from 1999 to 2001 in the Port of Ventspils as hydrographic surveyor and Chief of Sea Channel Service.

Starting from March of 2001 to 2010 he took a position of the Head of Hydrographic Service, Maritime Administration of Latvia. In parallel to the Head of Hydrographic Service he was appointed as Member of the Board of Maritime Administration of Latvia from 2005 – 2009.

Since the end of 2010 Jānis Krastiņš is the Chairman of the Board of Maritime Administration of Latvia.

Education
1994-1996 1996 Latvian Maritime Academy deck officer – coledge diploma
1996/1997 University of Plymouth (UK) specialized course in hydrography
1996 – 1998 Latvian Maritime Academy engineer – hydrographer
2003 – 2005 Riga International School of Economics and Business Administration professional degree MBA

Mr. Edgars Gļaņenko

Edgars Gļaņenko has been working at JA since 2020, holding the position of the Ship Register Manager. He has managerial experience from 2007 to 2019 in managing SIA “DNV GL Latvia”, as well as from 2011 to 2019 holding the position of a member of the Board of this company. From 2007 to 2011, he also worked for the company as a ship inspector and customer manager. Also from 2015 to 2018, Gļaņenko worked as the head of SIA “Germanischer Lloyd” in Latvia and the chairman of the board. Gļaņenko has also worked as a ship’s manager and started his career as a sailor.

Education
Bachelor’s degree in business and financial management from the Baltic International Academy,
Professional seafarer’s education from the Latvian Maritime Academy,
Ship management and logistics from Cambridge Academy of Transport.

No member of the board holds a position in other companies.

Overall Strategic Goal

To ensure provision of services and operation of the company that contribute to the growth, sustainability, development and competitiveness of maritime sector in the European region by applying high environmental, safety and security standards.

Strategy 2024

Non-financial objectives

  1. Services provided to seafarers, seafarers’ vocational training bodies, cruise companies and seafarers’ doctors shall be internationally and nationally compliant and readily accessible to the customer;
  2. High quality, high precision and reliable marine geospatial data;
  3. Registration of ships in the Latvian ship Register and monitoring of their technical condition is a transparent, reliable and customer-oriented process.
  4. Marine International standards Expert/Latvian interest Representative in International organisations
  5. Safe ships in safe ports
  6. Promoting the use of the opportunities offered by the Single window data Exchange principle in the maritime transport sector
  7. Corporate social responsibility

Financial objectives

  1. Ensure sound financial and profit performance

Mision

Our purpose is Latvian flag vessels that meet high safety and technical requirements, our ports and ships are operated safely, fairways are completely surveyed and equipped with up-to-date aids to navigation, competency and qualification of Latvian seafarers is one of the highest in EU memberstates.

Vision

We are a modern, internationally recognized organization – regional industry expert who is providently using new technologies and a team of professionals to provide quality services to clients and effectively realize flag state, port state and coastal state functions. We are an example of good organization management.

Values

  1. Professionalism
  2. Responsibility
  3. Integrity
  4. Objectivity
  5. Stability
  6. Collaboration

Corporate governance

In order to ensure the sustainability of the activities of the Maritime Administration, modern and efficient management and rational and economically sound use of resources by mitigating the risks of governance of the company as a public capital company, as well as achieving the overall strategic objective of the capital company, the company has established principles of good corporate governance according to which corporate governance is implemented and corporate governance policy developed.

Risk management

To be structured, coordinated and continuous at all levels of the capital company
  1. identify internal and external risks that may interfere with the implementation of functions and the achievement of objectives;
  2. an assessment of the probability of risk occurrence (risk size) and the impact on the achievement of the objective;
  3. an estimate of the acceptable level of risk of the capital company by classifying them from significant to minor;
  4. identify and manage the measures to be taken to mitigate risks.
The Marine Administration is carrying out risk management and a risk management policy has been approved

 

Quality management

The quality objective of the Maritime Administration is to ensure the performance of the functions of the Maritime Administration in accordance with the requirements of national and international legal norms, providing quality services to clients, taking into account the requirements of all interested parties.
To achieve this, the company has approved quality policies and established operating principles.

Certification of Quality Management System

Quality Management System at Maritime Administration of Latvia meets requirements of international standard ISO 9001: 2015 “Quality Management Systems. Requirements”. Compliance of the management system has been audited since 2001, last certification performed by Bureau Veritas Certification in 2022.

Scope of certification:

“Registration of seafarers and maintenance of the seafarers certification data base, issue of seaman’s books, assessment of competence and certification of seafarers, issue of certificates to pilots and operators of the vessel traffic services, investigation of  reports of seafarers incompetency, supervision on Maritime Education and Training Process, licensing and supervision of Merchants which provide Recruitment and Placement Services for seafarers, Recognition and Supervision of the Medical Practitioners of seafarers, ship registration and maintenance of the data base, technical and safety control of the Latvian Ships, implementation of Port State Control on foreign ships, Certification and monitoring of Companies carrying out service of ship’s safety equipment, certification of Companies carrying out shipbuilding, ship repairs and modernisation works, monitoring of recognized RO’s; ports and port facilities certification according to the requirements of ISPS code, supervision of aids to navigation and  navigation systems, provision of Maritime Safety Information (MSI) Service by National Coordinator’s institution, hydrography surveying, preparing  and distribution of maritime publications, cartography.”

Environmental mangement

The Maritime Administration is aware of the environmental impact of its activities, advocates sustainable development, acts environmentally responsibly in all aspects of its activities.
The public shall apply the best environmental solutions available, taking into account the principle of cost-benefit proportionality, and shall pay attention to ensuring that the quality of the services provided to customers is not impaired.
The public is aware that educating employees about environmentally friendly actions on a daily basis and environmental management in the company are important aspects for achieving Latvia’s and global environmental protection goals.
Environmental policy has been approved in society.
For the reduction of environmental impact, the Maritime Administration shall apply the following principles:
  1. carry out its activities in accordance with the laws and regulations and apply the best available environmental protection solutions, taking into account the proportionality of the costs of the measures;
  2. identify environmental impacts, set objectives and targets, monitor results, evaluate the effectiveness of the measures put in place; identify new tasks/objectives and/or measures where necessary;
  3. include environmental policy objectives in the company’s operational strategy and integrate them into the company’s quality management system in order to ensure a continuous reduction of the environmental impact of the company’s activities;
  4. undertakes to reduce the climate impact by reducing energy consumption;
  5. undertakes to use resources sustainably, reduce the amount of waste generated by the company’s activities and promote the recycling of waste by sorting them;
  6. the company makes environmentally friendly or “green” purchases where possible;
  7. educate and inform employees on topics related to environmental protection and environmental objectives set by our company in order to promote employee environmental responsibility;
  8. leads others in engaging in environmental and nature conservation activities and calls for others to do so too.

 

Remuneration policy

The principles of the remuneration policy of the Maritime Administration derive from external laws and regulations, the provisions of the Maritime Administration regarding remuneration, material stimulation, benefits and compensation, and the remuneration policy.
The Marine Administration’s policy on remuneration is to maintain, attract, motivate and develop employees by promoting long-term and short-term goals, to take care of employee satisfaction and engagement.
In accordance with the requirements laid down in Section 3, Paragraph 11 of the Law on remuneration of Officials and employees of State and local Government authorities and Cabinet Regulation No. 225 of 12 April 2016, procedures by which information regarding the criteria for the determination of remuneration of Officials (employees) and the amount of remuneration in division by groups of positions is made public, the amount of such remuneration shall be determined in the undertaking in division by groups of positions and such allowances, bonuses, social guarantees shall be possible.
The remuneration of the board of directors of the Maritime Administration shall be determined by the laws of the Republic of Latvia – the Law on the Management of capital shares and capital companies of a public person and Cabinet Regulation No. 63 of 4 February 2020, Regulations regarding the number of members of the board of directors and Council of capital companies of a public person and public private capital companies, as well as the maximum amount of monthly remuneration of members of the board of directors and Council. For details on board pay, see here.

 

Internal control system and anti-corruption measures

In accordance with the requirements of Cabinet Regulation No. 630 of 17 October 2017, Regulations regarding the essential requirements of the Internal Control system for the Prevention of the risk of Corruption and conflict of interest in the institution of a public person, the Law on Prevention of conflict of interest in the activities of State Officials, the “whistleblowing Law”, an Internal Control system has been established in the Maritime Administration.
The decision of the Assembly of Participants approved the Corruption Policy.
IF regulations regarding the code of ethics, prevention of conflict of interest and anti-corruption measures which determine:
  1. the basic principles of professional ethics and conduct of employees;
  2. principles for the prevention of conflict of interest by ensuring THAT EMPLOYEES act in the public interest, preventing the impact of personal or financial interest of employees, their relatives or counterparties on THE activities of THE if employees, promoting openness and accountability of the activities of employees before the public, as well as public trust IN THE if;
  3. the procedures for organising anti-corruption measures and control of the implementation thereof, ensuring the management of corruption risks, planning of anti-corruption measures and supervision of implementation thereof;
  4. an internal alarm system;
  5. action in cases of illegal activity.
Corruption risks in all processes and functions of the undertaking have been identified and evaluated in the undertaking, a plan of measures to be taken has been prepared;
In accordance with THE plan of anti-corruption measures, the following activities have been performed in 2024:
  1. training of employees is ensured by raising awareness of corruption;
  2. the recruitment procedure is in force. An employee who commences performance of duties as a public official shall be informed regarding the laws and regulations in force – which the employee-public official must know;
  3. regular informing of employees regarding rights and duties in cases of joining positions has been performed, two applications for joining positions have been received during the reporting period;
  4. training of employees on aspects of application of the public Procurement Law and on issues of prevention of conflict of interest has been ensured;
  5. revised and updated purchase procedure. The planned purchases are made on the basis of the purchases approved in the budget;
  6. updated IF the list OF officials;
  7. an updated order on restricted information;
  8. compare the information expressed in the declarations of officials with THE information at the disposal of the if;
  9. establish reporting procedures for illegal corrupt cases;
  10. the company’s website contains the necessary information for whistleblowers who are not employees of the company;
  11. annual surveys of staff include questions about their experience and provide anonymous information on corruption cases;
  12. customer satisfaction surveys include questions about their experience and provide anonymous information on corruption cases;
  13. by introducing controls on the use of IS content, the possibility of unlawful conduct with restricted access information is reduced;
  14. work continues on changes in customer service, increasing the share of electronic document circulation in order to reduce direct contact with customers.
Inspection of ships
Ships detained in Latvia
The strategy for the donation (gift) of the Maritime Administration shall be determined in accordance with Section 10 of the Law on the Prevention of waste of Financial resources and property of a public person, which prescribes that financial resources and property may be gifted (donated) in accordance with the procedures laid down in Sections 11 and 12 of this Law, if the following conditions concurrently exist:
  1. The gift (donation) is intended to promote cultural, artistic, scientific, educational, sporting, environmental or health protection, as well as social assistance;
  2. There is a possibility to control the use of the gift (donation);
  3. At the time of the gift (donation) the relevant capital company has paid all taxes to the State or local government and paid salaries to employees;
  4. The relevant capital company has worked with profits in the previous accounting year.

The procedures for the donation (gift) of the Maritime Administration provide that a decision regarding the granting of a donation (gift) in each specific case shall be taken by the Board of the Maritime Administration, observing the requirements of the Law on the Prevention of waste of Financial resources and property of a public person.

The Maritime Administration has neither made nor received donations in the previous 5 years.

The Maritime Administration trademark (LOGO) is registered in the national trademark Register of the Patent Office and is the property of the Maritime Administration.

The mark is figurative, that is, it consists of figurative elements. The shape of the trademark is square. On the background of horizontal bands (symbolising waves) there is a stylised shape of a sailing vessel. Above the ship’s masts are three stars representing the nationality of Latvia. The ratio between horizontal background bands of the sign narrows/expands from bottom to top. The ratio between the ship’s sailing lanes shall be in accordance with the division of the flag of the State of Latvia into lanes. The base colours of the trademark are dark blue, silver and white.

 

Trademark Usage Rights

If a person wishes to be granted the right of use of the Marine Administration trade mark, he or she shall submit a written submission to the Maritime Administration. The Maritime Administration shall examine this submission within one month and take a decision regarding the permit to use the Marine Administration trademark or a decision regarding refusal to issue a Marine Administration trademark use permit. The Maritime Administration shall notify the submitter of the decision taken regarding the right of use of the trade mark to the address or e-mail indicated in the submission.
In the event of a positive decision, the Maritime Administration shall issue an authorisation for use of the trade mark. The permit shall certify the right of a person to use the Marine Administration trademark in a fair and fair manner as a whole in economic circulation in accordance with the procedures and in a manner co-ordinated by the Maritime Administration, i.e. taking into account:
  1. Basic principles for the use of the Maritime Administration trademark;
  2. the type of use indicated in the application for the right of use of the trade mark and IF the approved type of use of the trade mark;
  3. the term of use of the trademark indicated in the application and approved by the Maritime Administration.
The right of use of the trademark of the Maritime Administration shall be granted for use in the territory of the Republic of Latvia for a specified period of time and free of charge.
Basic principles of professional ethics:

Independence and neutrality:

  1. the actions and decisions of the employee comply with the laws and regulations of the Republic of Latvia and internal laws and regulations of the Maritime Administration;
  2. the staff Member shall be independent in his judgements, decisions and conduct;
  3. the employee shall not be influenced by membership parties or political movements, his personal interests or fear of criticism in the course of his or her professional activities;
  4. the employee shall perform his or her duties by promoting public trust in the Maritime Administration and shall refrain from activities which could affect the taking of a decision and diminish the authority and significance of the activities of the Maritime Administration.

Impartiality and impartiality:

  1. the employee shall perform his or her duties impartially and fairly, taking into account equality of persons before the law and without showing special favor or privilege to any person;
  2. when examining questions and taking decisions, the staff Member shall take into account only objectively verified information. The staff Member shall, as a result of his professional activity, take a decision on the basis of the facts and evidence obtained, without prejudice to any individual opinion expressed;
  3. the employee is self critical, knows how to admit and correct his mistakes and apologizes for unethical conduct.

Professionalism:

  1. the staff Member shall carry out his duties professionally, with a sense of responsibility, accurately and honestly, using best practice and experience;
  2. the employee shall perform duties in the interests of the Maritime Administration and the general public;
  3. the staff Member shall develop and deepen professional knowledge, acquire the necessary skills and competences, perform his duties in a smart and appropriate manner;
  4. the employee works with other colleagues to provide or receive the necessary assistance to perform the task.

Openness and loyalty:

  1. the employee shall observe openness towards the society in his or her activities in accordance with regulatory enactments;
  2. in public statements related to professional activities, the employee shall explain whether he or she expresses his or her personal opinion or the opinion of the Maritime Administration;
  3. the staff Member shall be loyal to the Maritime Administration and shall respect its operational purpose and core values;
  4. the employee shall treat other persons with dignity, respect professional requirements and legitimate interests;
  5. an employee shall not engage in activities, adjacent works and commercial activities which affect the performance of professional work duties or cause reasonable suspicion regarding potential or existing conflicts of interest and the risks of the occurrence thereof.

Confidentiality:

  1. the staff Member shall respect the confidentiality of information obtained by him in the performance of his professional duties;
  2. the employee shall not disclose the information received as a result of the professional activity without the relevant authorisation and shall not be used for the purpose of targeting an institution, person or other use in the personal interest;
  3. an employee shall not disclose restricted access information of the Maritime Administration, which is intended for a limited number of persons in connection with the performance of work duties and the disclosure or loss of which, due to the nature or content of such information, hinders or may hinder the activities of the Maritime Administration, causes or may cause harm to the rights and legal interests of the person.

Integrity:

an employee shall perform his or her duties of office or work in good faith without taking advantage of the position of office for personal benefit to himself or herself or another person.

Customer orientation:

  1. the employee is aware that he represents the institution and that, in any situation of contact, his attitude and conduct affect the client’s perception of the Maritime Administration;
  2. the staff Member wishes and endeavours to understand, respect and be forthcoming the wishes of each client and wishes to assist and find a solution to any matter of concern to him or her;
  3. if the solving of the client problem is not within the competence of the employee, it shall explain and, as far as possible, inform regarding possible solutions, other employees or institutions that could assist;
  4. staff shall explain to the client the decision taken, in the event of a negative decision shall be supported by objective evidence. Staff shall endeavour to make every effort to avoid conflicts, appeals, as a result of an ill-understood decision;
  5. the staff Member shall endeavour to provide customers with information on the procedures and conditions for receiving the services in a convenient and comprehensible form;
  6. the staff Member shall take into account the interests of all interested parties when taking his decision, always prioritising national and public interests;
  7. employees seek to streamline and simplify the service delivery process, invite their customers to provide feedback on the service they receive, proposals for improvement. Customer complaints received are carefully analysed.